A critical component of reopening your business is making the right decisions about the health and safety of your children and families, your staff, and your program. So many policies to update and implement! How are you going to implement social distancing…and masks!? PHMC’s COVID-19 Health and Safety team continues to monitor information from the Centers for Disease Control and Prevention, the PA Office of Child Development and Early Learning, and the Philadelphia Department of Public Health. We can help you navigate the recommendations and guidelines to turn them in to everyday practices in your program and classrooms.



The Black Doctors COVID-19 Consortium, with funding from the William Penn Foundation and in collaboration with Early Learning Resource Center Region 18, is providing free COVID-19 testing and flu shots to ECE staff

If possible, please e-mail your program name, list of staff and date participating to IMPORTANT: Please be certain to indicate on the test form that you are a childcare worker, as this will help to ensure that grant funds will continue to support access to free COVID-19 testing for ECE staff. Your identification as a childcare worker will not impact your employability.

No registration required. Walk-up or drive-thru. First come, first served. Please be sure to check the BDCC website,, as dates/locations may be subject to change due to inclement weather, etc. For questions or additional information, please call (267-504-4179) or e-mail (


Technical Assistance
Public Health Management Corporation (PHMC), through generous funding from the William Penn Foundation, can support Philadelphia child care providers operationalize Centers for Disease Control and Prevention (CDC) guidelines. The Health & Safety supports are available AT NO COST to ALL PROVIDERS in Philadelphia. PHMC consultants can assist you with understanding and implementing current guidelines as we navigate through the “new normal” and provide support.  CLICK HERE to apply.

Open Office Hours
Early childhood education providers are invited to participate in our Open Office Hours with our Child Care Health Consultant. Office hours will be held the first Wednesday of the month. Please join and connect with a health expert to ask questions and get guidance on health and safety topics. CLICK HERE to register.

COVID-19 Health and Safety Community of Learning-NEW SESSIONS!
Please join us for our monthly Community of Learning meetings on the third Wednesday of the month from 10-11:30 a.m. 

February 17th Community of Learning: CLICK HERE to register
March 17th  Community of Learning: CLICK HERE to register
April 21st Community of Learning: CLICK HERE to register
May 19th Community of Learning: CLICK HERE to register

Catch up on previous Community of Learning webinars:
Community of Learning: Maintaining Health and Safety Practices
Community of Learning: Caring for Children with Asthma
Community of Learning: Exclusion Guidelines in Childcare
Community of Learning: Cleaning, Sanitizing, & Disinfecting
Community of Learning: Policies and Procedures


Are you feeling overwhelmed and don't know where to start? During this unprecedented time, we know early childhood education operators have more questions than answers.  We are here to help you get the answers you need. You'll get a response within 48 hours. If we can’t answer your question, we will point you in the right direction.

CLICK HERE to ask a question about HEALTH & SAFETY issues. 

CLICK HERE to ask a question about your BUSINESS OPERATIONS, stability, or sustainability. 

Your questions and answers will be made anonymous and used to develop a Frequently Asked Questions document which will be posted to this website, along with other tools being developed to support your business operations and assess your viability and sustainability.



Philadelphia Child Care Reporting Form for COVID Positive Cases 

Child care and Early Childhood Education Centers Guidance UPDATED 1.08.21

Sample Daily Symptom Screener

Sample Letter to Parents-Child Symptom Notes

Sample Agreement for Parents at Reopening


PA Health Alert Network: Updated Quarantine Recommendations for Persons Exposed to COVID-19 ISSUED 12.04.20

PA Key: Pennsylvania's Early Childhood Health and Safety Systems Training Series

The Pennsylvania Key Resource for Frequently Asked Questions (FAQ) UPDATED 10.05.20

OCDEL Announcement C-20-12 COVID-19 Operational Guidance for Childcare Facilities UPDATED 9.29.20

Use Guidelines for Early Care and Education Protective Equipment and Materials

OCDEL Announcement C-20-08-COVID-19 Operations for Licensed Child Care 

Children's Hospital of Philadelphia Policy Lab FAQ - Reopening Child Care Doors Safely

CDC Communities, Schools, Workplace, & Event-Cleaning and Disinfecting

National Resource Center for Health and Safety in Child Care and Early Education COVID-19 Questions-CFOC Crosswalk

EPA -Disinfectants for Use Against SARS-CoV-2


ReOpening America Cleaning Disinfection Decision Tool

COVID-19 Sample Policy 3.2020

Morning Health Check COVID-19 4.2020

Reduce the Risk of COVID-19


LearnERS is a new online learning and coaching framework based on the Environment Rating Scales and developed in partnership with Debby Cryer (co-author of the scales). Within the ECERS and ITERS Personal Care Routines subscales, there are three items that address best practices that can help stem the transmission of viral and bacterial infections. To help combat the spread of COVID-19, these online learning modules are available free to all early childhood professionals.

ELRC Region 18, a program of Caring People Alliance, has generously funded Health and Safety TA and expansion of Business Support TA in Philadelphia.



Recorded Thursday, May 28
ECE Fiscal Hub
COVID-19: Know Your Numbers
Reinvestment Fund and Children’s Village present on business decisions that child care providers can make today to navigate through the COVID-19 pandemic. Learn immediate actions that can be taken around expense management, next steps in budget planning for reopening, and how to access fiscal supports and technical assistance. This webinar is applicable to all child care homes, groups, and centers. 

CLICK HERE to watch. CLICK HERE to download the slide presentation
Resources: Standard Chart of AccountsCOVID-19 Financial Impact Tracking tool

Recorded Wednesday, May 6
Child Care During COVID-19 and Reopening Child Care
Pennsylvania's Office of Child Development and Early Learning (OCDEL) Deputy Secretary, Tracey Campanini, and Director of Child Care Certification, Tanya Vasquez, share what child care programs who are considering reopening should know and how to keep themselves, their staff and the children they serve safe and healthy.

CLICK HERE to watch.

Recorded Wednesday, April 29 
Guidance for Child Care Programs that Remain Open
The webinars will be facilitated by Amy Requa, MSN, CRNP (Certified Pediatric Nurse Practitioner) and Senior Health Manager at the Pennsylvania Key and will:  

  • Clarify the practices described in the CDC Guidance
  • Emphasize how the guidance offers practices for keeping people healthy and safe
  • Answer questions that are submitted by providers

CLICK HERE to watch.  

Recorded on Monday, April 27
Reinvestment Fund
Paycheck Protection Program (PPP) informational Webinar

Reinvestment Fund is accepting PPP applications in this new round of funding. This is an informational webinar on how to apply. 
CLICK HERE to watch.

Recorded on Thursday, April 23 NEW
MBST Solutions, Tom Copeland, Early Learning Policy Group
COVID-19: Tips to Navigate Federal Relief Options for Family Child Care Providers

An informational webinar to help family child care providers understand options and access federal supports.
CLICK HERE to watch
Webinar slides

Recorded on Wednesday, April 15 
Reinvestment Fund
Philadelphia Emergency Fund for Stabilization of Early Education (PEFSEE) Application Webinar

Tiered grant awards of up to $20,000 will be made available to provide immediate relief to eligible organizations with operations located in the city of Philadelphia. 
CLICK HERE to watch.

Recorded on Monday, April 6
ECE Fiscal Hub
Philadelphia COVID-19 Small Business Relief Fund

A How to Guide Presenters will review and clarify financial terminology, explain documents needed for the Philadelphia COVID-19 Small Business Relief Fund loan process, as well as review other local and federal funding resources available.
CLICK HERE to watch.
Webinar slides
Handouts: 3 Year w/Projections4506 FormACH Transfer Agreement Deposit PIDCBusiness Debt ScheduleCredit Authorization PIDCForm 413Sample Profit/Loss Statement; PPP Borrower Application Form
Webinar FAQ

Recorded on Wednesday, April 1 
Your Part Time Controller (YPTC)
Staying Afloat: Financial Relief Options for 
Nonprofit Organizations during the Coronavirus Pandemic

Covers important steps to take NOW to help keep your nonprofit afloat during this time of uncertainty. Learn more about the Economic Injury Disaster Loan (EIDL) and $10k Emergency Grant, through the SBA, and the Paycheck Protection Program Loan (PPPL)
CLICK HERE to watch the webinar and learn about other YPTC resources.


COVID-19 Pandemic Relief Award for Child Care Workers NEW 1.08.2021
The Office of Child Development and Early Learning (OCDEL) is providing a one-time award of $600 to employees within the child care industry using federal Child Care Development Fund (CCDF) quality dollars and remaining CARES Act round one and two funding.

U.S. Small Business Administration (SBA) Paycheck Protection Program 
The SBA is reopening the Paycheck Protection Program through March 31, 2021. CLICK HERE and CLICK HERE for more information.

Pennsylvania 30 Day Fund
Application and full eligibility criteria. Funds do not need to be repaid.


New Online Portal Launching on December 9 to Report COVID-19 Act 24 Funds
The due date for submission of the required Final Report was extended to Dec. 31, 2020.

ELRC Announcement 20-17 CCW Payment for Closures During the Proclamation of Disaster Emergency ISSUED 11.20.20

COVID-19 ECE Business Stabilization Technical Assistance Exit Survey Results 

OCDEL Announcement C-20-12 COVID-19 Operational Guidance for Childcare Facilities UPDATED 9.29.20

OCDEL COVID-19 FAQ provides information for those within the child care setting relating to face coverings, COVID-19 Health and Safety Plan Template, child care employees returning from other states, and more.  

OCDEL Announcement C-20-08-COVID-19 Operations for Licensed Child Care 

Guidance and resources for Philadelphia Safer at Home reopening plan 

What the Yellow Phase means for Philadelphia  

Philadelphia Guidelines for Child Care Early Education Centers UPDATED 9.09.20

Governor Wolf's phased reopening plan for PA

COVID-19 Reopening Assessment tool

COVID-19 Financial Impact Tracking tool

CDC Reopening Decision Tools for Child Care, Youth Programs, Camp, and Schools

CDC Guidance for Child Care Programs that Remain Open

Where can I save money?
Contingency Assessment

Surveys to help determine the return status of staff and families:
COVID-19 Staff Survey
COVID-19 Current Family Survey
COVID-19 Wait List Family Survey

Template documents for reopening
Please feel free to use these templates and tailor to fit your program's policies and procedures.
COVID Entry Notice (for posting at the entrance of a facility)
Return to work COVID questionnaire
Return to work letter
Welcome letter for parents & families
Potential exposure notification (for staff)
Potential exposure notification (for families)
FFCRA Small Business Exemption summary
FFCRA Small Business Exemption sample documentation

Common Financial Terms

COVID-19 FAQ 4.27.20

PA Key
Resources on COVID-19 (Coronavirus) for ECE programs and professionals. This includes all OCDEL announcements and instructions to apply for a waiver to remain open to serve life-sustaining populations.

FIRST UP COVID-19 Resources
A collection of resources about ECE Updates, fun activities parents can do with children, free meals for families who need them, unemployment compensation and advocacy updates, as well as resources for stress management.

PA Child Care Association (PACCA)
Also, please check PACCA's Facebook page for the most current and newsworthy updates

Your Part Time Controller (YPTC) COVID Resources
Up-to-date information regarding the COVID crisis and new legislation that will affect nonprofits including applying for Paycheck Protection Program Loans (PPP).

U.S. Chamber of Commerce Guide to SBA's Economic Injury Disaster Loans
Guidelines and loan parameters.

U.S. Chamber of Commerce CORONAVIRUS
EMERGENCY LOANS Small Business Guide and Checklist  
A downloadable guide to help answer your questions-Am I eligible? What will lenders be looking for? How much can I borrow?